• The Administrative in charge is responsible for the coordination and administrative management of the Institute, working alongside the Secretary General.

Main activities

  • Management and follow-up of contracts and agreements

- Drafting the Institute's expenditure agreements in French and English

- Drafting in French and English the contracts and agreements related to the Institute's activities

- Ensure the follow-up of payments in accordance with the contracts and agreements signed

- Translate administrative documents

  • Welcoming newcomers

- Ensure the reception of newcomers

- Undertake all accompanying procedures with the local authorities (FRRO)

  • Supporting the annual affiliation process
  • Organise the paper and electronic archiving of documents
  • Set up administrative activity dashboards
  • Supporting the administrative implementation of events organised and/or hosted by the Institute, and ensuring the smooth running of payment procedures
  • To produce and update procedural guides for the smooth running of administrative activities
  • Contribute to the production of reports, minutes, responses to surveys, audits and activity reports


  • General knowledge of administrative and financial management
  • English / Tamil / French - read, written, spoken
  • Develop and write administrative documents
  • Organise and prioritise administrative tasks
  • Explain and apply protocols in the context of the structure.
  • Contribute to the definition of indicators for the monitoring and analysis of results.
  • Use information systems and office automation tools.
  • Autonomy and capacity to handle various tasks
  • Flexibility and organisational skills
  • Team spirit
  • Communication skills

Degree required

  • Bachelor's degree or bachelor of arts

Proven professional experience in a similar position is required. Location and working conditions

IFP - 1 year full-time fixed-term contract (37.5 hours per week), renewable.

Contact: Send CV and cover letter electronically to careers@ifpindia.org before January 7th, 2022.

[Download PDF in French & English]